FAMILIES MUST REGISTER THROUGH AG TEACHERS OR 4-H OFFICE!

Entries submitted directly to us WILL BE rejected and subject to late entry fees.

--------------------------------------------------------------------------------------------------------------

County Agent / Ag Teacher Roles: PLEASE READ

Go to https://tcys.fairentry.com

NOTE: Each club should only have entries submitted by 1 user. Paper entries should be mailed/received by November 1st in ALPHABETICAL order by Last name and with a club summary sheet.

1. Register an Exhibitor

• Click on “Register an Exhibitor”: All Exhibitors should be entered as New Exhibitors
• Select “Individual”. At this time it will ask you to create a new exhibitor from scratch or select an existing person.
• Enter First Name, Last Name and Grade – Use proper spelling and case since this will be used for many reports, labels, auction list, etc. Do not use all caps.
• Click on “Continue”
• Step 2: Enter Contact Info, then select “Continue”
• Step 3: Address, then select “Continue”
• Step 4: Social Security Number – this value is required per the rule book, then select “Continue”
• Step 5: Questions, please answer any required questions, please click on “Continue”
• Step 6: Review. Review data to ensure it’s correct. Edit if required, if not, select “Continue to Entries”

2. Create Entries

• After selecting “Continue to Entries”, find your exhibitor and select “Add an Entry”
• Choose a Department list (Species or YF) and press “select”.
• Choose a Division list (example: Lambs or Baked Goods) and press “select”, then “choose”.
• Choose a Class from the list (example: Lambs or Chocolate Cakes) and press “select”.
• Next screen will be where you update your entries.
  • Select a club/chapter for your exhibitor
  • For Cattle, Lambs, & Goats, enter breed, tag, birthday, etc.
  • For Swine, Fryers, and Turkeys, select "I will specify animal(s) later" to enter multiple entries at once.

  • Create all entries under 00: Species

• At this point you may “Add another Entry” for this same exhibitor or “Register another Exhibitor”.
  • Add another entry starts you over from section 2 of these instructions.
  • Register a new exhibitor takes you back to section 1 of these instructions.

For Creating Group Entries ONLY

• In the ‘Last Name’, enter the Last Names of each Group Member separated by commas, add a first initial only if an important distinguisher (Smith, Miller, Doe, Jones) (This is what will be listed in the Auction Book).
• For the First Name field, enter a single ‘1’. Note: total name length is limited in and may need to trim name list down for large groups)
• Fill out the address, phone and email with the contact person’s info.
• SSN is still REQUIRED. In this instance ONLY, please create a dummy SSN using 999-99-0001 and move up from there. A SSN will not be allowed to be used twice. Please keep all group projects using this format only.
• Set the Age Division and Grade fields per the oldest group member.
• Put the full name of the contact person in the Contact Name field.

3. Things to remember:

• All fields are required. No junk data please, all fields must be reliable data.
• No exhibitors/parents should have knowledge or access to this web page or your PW.
• Phone format is 9 digits numbers only
• You must secure the exhibitor's SSN number. SSNs are required to receive per the rule book.

4. When done with all exhibitors, or for a periodic partial completion, select “Payment” from the navigation bar.

• On this screen you will see all of your exhibitors in the “Summary” Tab. You may also click on “Detail” to see each exhibitor’s full list of entries to double check.
• When confirmed, please select “Continue”
• On the next tab “Step 2 of 3: Payment Method” please read the instructions to pay by check and then select “continue”.
• You will see a screen with a warning note, ignore this since we are not accepting credit card payments through this tool by selecting “yes”.
• Your total will show on the confirm screen. Please send this amount in a check format from your club to the TCYS office and press “Submit”.
• MAKE SURE YOU PRESS SUBMIT! IF NOT, YOUR ENTRIES WILL NOT BE SENT TO US.

5. Send/deliver the following completion packet to TCYS by 5pm on November 1st.

• Copy of each exhibitor’s hard copy entry form.
• Copy of the Club/Chapter entry summary form
• A Single Club/Chapter check covering total fees for the Club/Chapter

IF ALL OF THESE ITEMS 1-4 ARE NOT COMPLETED, YOUR CHAPTER/CLUB SHALL NOT BE ABLE TO PARTICIPATE IN THE SHOW.